In today’s tech world, productivity is the name of the game. If you’re a professional, there’s always a chance you could get more things done in a shorter amount of time and hit KPIs faster. In this article, we list down 5 IT shortcuts that’ll boost your productivity. Let’s go!
With keyboard shortcuts, you can perform tasks without taking your hands off the keyboard. Here are some common keyboard shortcuts that can help boost your productivity:
- Copy and Paste: Ctrl + C (or Command + C on a Mac) and Ctrl + V (or Command + V on a Mac)
- Undo and Redo: Ctrl + Z (or Command + Z on a Mac) and Ctrl + Y (or Command + Z on a Mac)
- Switching between open windows: Alt + Tab (Windows) or Command + Tab (Mac)
- Closing windows and tabs: Ctrl + W (or Command + W on a Mac)
- Saving documents: Ctrl + S (or Command + S on a Mac)
- Opening new tabs and windows: Ctrl + T (or Command + T on a Mac) and Ctrl + N (or Command + N on a Mac)
- Zooming in and out: Ctrl + Plus sign (+) (or Command + Plus sign on a Mac) and Ctrl + Minus sign (-) (or Command + Minus sign on a Mac)
- Refreshing a page: Ctrl + R (or Command + R on a Mac)
- Selecting all text: Ctrl + A (or Command + A on a Mac)
- Search for a word or phrase: Ctrl + F (or Command + F on a Mac)
Most of our work happens in a browser so it’s good to know some browser shortcuts to help you breeze through your tasks:
- Go to the next page: Spacebar or Page Down (Option + Down arrow for Mac)
- Go to the previous page: Shift + Spacebar or Page Up (Option + Up arrow for Mac)
- Go to the top of the page: Home (Command + Up arrow for Mac)
- Go to the bottom of the page: End
- Go to the address bar: Ctrl + L (or Command + L on a Mac)
- Switch to the next tab: Ctrl + Tab (or Command + Tab on a Mac)
- Switch to the previous tab: Ctrl + Shift + Tab (or Command + Shift + Tab on a Mac)
- Open the bookmarks bar: Ctrl + Shift + B (or Command + Shift + B on a Mac)
- Add the current page to bookmarks: Ctrl + D (or Command + D on a Mac)
At work, we use some apps more than others. Google Chrome, Microsoft Word, and Adobe Photoshop are all near universal apps and it’s good to learn some specific shortcuts:
- Open the Chrome menu: Alt + F or Alt + E (Shift + Command + M for Mac)
- Open the Developer Tools: Ctrl + Shift + I (Option + Command + I for Mac)
- Open the History page: Ctrl + H (Command + Y for Mac)
- Insert a hyperlink: Ctrl + K (Command + K for Mac)
- Insert a comment: Ctrl + Alt + M ( Shift + Command + A for Mac)
- Change the font size: Ctrl + Shift + P (Control + Command + P for Mac)
- Edit the active cell: F2
- Insert a new line within a cell: Alt + Enter (Option + Enter for Mac)
- Show/hide gridlines: Ctrl + Shift + G (Command + Option + G for Mac)
- Create a new layer: Ctrl + Shift + N (Command + Shift + N for Mac)
- Transform: Ctrl + T (Command + T for Mac)
- Select brush tool: Press the B key
While you’re supercharging your productivity at the office, here are some system shortcuts to help you get the most out of your operating system:
- Open the Task Manager: Ctrl + Shift + Esc
- Open the Control Panel: Windows key + X, then click on Control Panel
- Take a screenshot of the entire screen in Mac: Command + Shift + 3
- Take a screenshot of a selected area in Mac: Command + Shift + 4, then drag the cursor over the area
But productivity doesn’t end with these shortcuts! You can create custom shortcuts that fit into your workflow and help you every day.
In Windows, you need to follow these steps:
- Right-click on the application or file you want to create a shortcut for and select “Create shortcut.”
- Right-click on the newly created shortcut and select “Properties.”
- In the “Properties” window, click on the “Shortcut key” field and press the keys you want to use as the shortcut.
- Click “Apply” and then “OK” to save the changes
For macOS, you need to do this:
- Open “System Preferences” and click on “Keyboard.”
- Click on the “Keyboard Shortcuts” tab, then select “App Shortcuts” from the left sidebar.
- Click on the “+” button to create a new shortcut.
- In the “Application” field, select the application you want to create the shortcut for.
- In the “Menu Title” field, type the name of the menu item you want to create a shortcut for.
- Click on the “Keyboard Shortcut” field and press the keys you want to use as the shortcut.
- Click “Add” to save the new shortcut.
These are some ways you can improve daily productivity at work. For more IT or office security-related help, don’t forget to get in touch with MyTek!