PDF or portable document file is a common file format used by businesses and consumers. The major advantage of a .pdf file is that regardless of the device you save the file, it is always accessible in the same format.
However, did you know that a pdf file comes with numerous other functionalities? The Phoenix IT services personnel will give the best tips and tricks to use a pdf document here.
Rotate Page Feature
Imagine this: You receive a PDF document. When you open it, it is turned upside down. You can fix this issue using programs like Adobe Acrobat Pro, which has a rotate page option. You can find the Rotate Pages option under the tab Document. You can decide the number of pages you want to rotate and how to rotate them in 90-degree angle increments.
You can use a toolbar button for individual rotation of pages with other options. No matter how you rotate the pages of your PDF file, it’s worth all your effort.
Use the PDF Sign Option
These days, PDF signatures are not an uncommon phenomenon. In the past, people used to take a printout of the document, add a physical signature, scan it via a computer, and mail it back to the sender. However, it is much easier to use an electronic signature.
Adobe Reader, a free software, can help you generate an electronic signature. First, check with your IT team if you can download Adobe Reader, else ask them to suggest an alternative software.
Once you download Adobe Reader, document signing is a simple process. First, open the target file using Adobe Reader, click on the Fill & Sign tab, use the Sign button, and finally, Add Signature. At this point, you get three options:
- Type – Using this option, you directly type your name to attest to the electronics signature. Remember, this option may not show your actual signature; instead, your name is portrayed.
- Draw – Here, you can draw your signature using your computer mouse or phone touchscreen.
- Image – You can also upload your signature image in the space provided.
Ensure that your signature is positioned correctly, click on apply, and then save.
Advanced line-of-business applications use secure, signable PDF files for sending to customers.
Password Protection Feature
Sometimes, you need to restrict the pdf content to a limited few eyes. This is where the password protection feature comes to your rescue. It makes sure that your passwords are secured so that they are not hacked.
In Microsoft Word, you can save a file in the pdf format by using the “Save as” option then selecting the file type as “PDF.” Before you Save the document, you will get a More options button, which will take you to another window to find a tab encrypt documents with a password. By selecting this option, you can set a password so that whoever wishes to open the file must enter a password credential.
Merging Files Option
Once a pdf file follows a mail trail, you can easily lose track of multiple copies with different recipients’ information. You need to consolidate this information for easy access in the future. You can use both free and software titles but ensure your IT approval. Some software has a watermark option or limits the no: of merged documents. MyTek, a Phoenix IT services company, can help you with the right selection.
It’s simpler to merge files in Adobe Acrobat. You need to first click on the Tools menu and select Combine Files. Then use the Add Files option to select all the files you want to merge and click on Combine to generate a new pdf version. Use Save as to place it in the correct location.
As mentioned before, confirm with your IT before you download any programs, as they may create a roadblock in your solutions. Subscribe to our blog to get access to more reliable technology tips.